Editable Word template
Edit the wording and layout in Microsoft Word or a compatible app. Totals are not automatic, so check all amounts before sending.
Word · 38 KB Download Word templateFree online receipt generator
Free Receipt Maker
Record a completed payment with an itemized receipt, automatic totals and a clear amount received. Use your browser's print menu to print the receipt or save it as a PDF.
- No sign-up
- Automatic totals
- Runs in your browser
- Print or save as PDF
Create your receipt
Every change appears in the preview immediately.
Free document downloads
Download a payment receipt template.
The online tool above calculates totals automatically. The Word file is editable but requires manual total checks, the Excel file uses formulas, and the fillable PDF requires manual total checks.
Formula-ready Excel template
Enter quantities, rates, discount, tax and payment values in the highlighted cells. Built-in formulas recalculate the totals.
Excel · 6 KB Download Excel templateFillable PDF template
Fill the document fields in a compatible PDF viewer. The PDF does not calculate totals, so check all amounts manually.
fillable PDF · 51 KB Download fillable PDF templateHow it works
How to create a payment receipt online
- Add seller and customer details
Identify who received the payment and who made it.
- Itemize the sale
List the paid products or services with quantities and unit prices.
- Record the payment
Enter tax, discount, amount received, payment method and any reference.
- Print or save the receipt
Verify the payment status, then use the browser print dialog to print or save the receipt as a PDF.
What information should a receipt contain?
A receipt records money already received. It should identify the seller and customer, state the payment date, describe what was sold, and show the calculation from line items to the amount paid.
Include a unique receipt number and payment method or reference when available. Showing subtotal, discount, tax, total and remaining balance makes partial payments easier to understand.
- Seller and customer information
- Receipt number and payment date
- Itemized goods or services
- Subtotal, discount, tax and total
- Amount received, balance and payment method
Use a receipt after payment, not before
An invoice requests payment, while a receipt confirms that payment has been received. Issue the invoice first when the customer still owes money, then provide a receipt after a full or partial payment is completed.
Keep receipts with the related invoice, bank transaction and tax records. Retention requirements vary, so confirm the rules that apply to your business and location.
- Invoice requests payment
- Receipt confirms payment
- Record partial payments clearly
- Keep copies with accounting records
Frequently asked questions
Questions about the receipt tool
Is this receipt maker free to use?
Yes. The receipt editor, calculations and print view are available without an account or payment.
Can I save the receipt as a PDF?
Yes. Select Print or save as PDF and choose Save as PDF in the browser print dialog.
What is the difference between a receipt and an invoice?
An invoice asks a customer to pay an amount due. A receipt confirms the amount that the seller has already received.
Can the receipt show a partial payment?
Yes. Enter the complete sale total and the amount received. The preview calculates any remaining balance.