Editable Word template
Edit the wording and layout in Microsoft Word or a compatible app. Totals are not automatic, so check all amounts before sending.
Word · 38 KB Download Word templateFree online quotation calculator
Free Quote Generator
Calculate an itemized customer quote in your browser, review subtotal, discount, tax, deposit and balance live, then print it or save it as a PDF. No sign-up is required.
- No sign-up
- Automatic totals
- Runs in your browser
- Print or save as PDF
Create your quote
Every change appears in the preview immediately.
Free document downloads
Download a professional project quote template.
The online tool above calculates totals automatically. The Word file is editable but requires manual total checks, the Excel file uses formulas, and the fillable PDF requires manual total checks.
Formula-ready Excel template
Enter quantities, rates, discount, tax and payment values in the highlighted cells. Built-in formulas recalculate the totals.
Excel · 6 KB Download Excel templateFillable PDF template
Fill the document fields in a compatible PDF viewer. The PDF does not calculate totals, so check all amounts manually.
fillable PDF · 51 KB Download fillable PDF templateHow it works
How to make a price quote online
- Identify the seller and customer
Add the contact details of the business providing the quote and the customer receiving it.
- Enter quoted items
Describe each product or service, then enter quantities and unit prices.
- Set the commercial terms
Add tax, discount, deposit, quote validity and acceptance terms.
- Print or save the quote
Review the preview and use the browser print dialog to print or save the quote as a PDF.
What belongs on a customer quote?
A quote should make the proposed price easy to verify. Identify the seller and customer, assign a unique quote number, and list every included product or service with its quantity and unit price.
A validity date protects both parties when material costs or availability can change. State taxes, discounts, deposits, delivery conditions and acceptance requirements before the customer agrees.
- Seller and customer details
- Quote number, date and expiration
- Itemized fixed prices
- Tax, discount, deposit and total
- Acceptance and delivery terms
Turn an accepted quote into an invoice
Keep the accepted quote as the commercial record for the agreed scope and price. When you deliver the work or reach the agreed billing point, issue an invoice with its own invoice number and payment due date.
If the customer requests a material change, document the revised scope and price before continuing. This reduces disputes and makes the final invoice easier to reconcile with the accepted quote.
- Record written acceptance
- Preserve the original quote number
- Document changes before billing
- Use a separate invoice number for payment
Frequently asked questions
Questions about the quote tool
Is this quote calculator free?
Yes. The quote calculator, editable document preview and PDF print option run in your browser without an account or payment.
How do I save the quote as a PDF?
Select Print or save as PDF, then choose Save as PDF in your browser's print dialog. The exact option name can vary by browser and operating system.
Should a quote include an expiration date?
Usually yes. A validity date tells the customer how long the offered price and availability remain open for acceptance.
Can a quote include tax and a deposit?
Yes. Enter the applicable tax rate, discount and deposit received. The tool shows each amount separately in the preview.