Work on each tree
Identify the trees and describe pruning, sectional removal or felling.
Tree service estimating and invoicing software
Tell the customer exactly which tree work is priced: pruning, removal, stump work, access equipment and hauling. Pocket Invoice helps you keep the estimate, job expenses, invoice and payments with the same customer and project.
A tree quote needs more than a tree count
Two trees of the same size can take very different amounts of work. Note the location, access, nearby structures and where the cut material can be lowered. State whether the price includes climbing, a lift, traffic control, stump grinding and removing the wood.
For pruning, describe the branches or clearance the customer wants. For removal, say whether the stump remains. These details help the customer compare your estimate with the finished job.
Write a tree service estimate →
Price the work around the site
Separate the work itself from equipment and disposal so changes are easy to discuss.
Access and equipment
Show lift, chipper or other equipment costs when they affect the price.
Wood and stump
Say whether logs and chips stay on site and whether grinding is included.
Unexpected work
Quote additional trees or site restrictions before adding them to the job.
From site visit to final payment
Return to the same property
Keep the customer, earlier estimate and site notes with the project. On a later visit, you can see which trees were worked on and prepare a new quote for the current scope instead of relying on memory.
Equipment and disposal cost more than planned
Save lift rental, fuel and disposal receipts against the job. Compare those costs with the estimate, then invoice the work that was approved and record each payment against the balance.
Why use Pocket Invoice for tree service work?
Make the scope clear before the crew arrives and keep equipment costs and billing with the right property.
A detailed, professional proposal
Itemize pruning or removal, access equipment, stump work and hauling. Add your logo and terms to the PDF estimate.
Site details kept for later
Save photos, project documents and hire expenses with the job. Find the previous work when a customer books another visit.
Less repeated billing work
Use the estimate to start an invoice in the Web app, check approved additions and record payments against the finished bill.
Tree service wages and the costs behind a quote
BLS reports a median hourly wage of $24.50 for U.S. tree trimmers and pruners in May 2025. This is employee pay; it does not represent an arborist consultancy fee or a tree service company's profit.
A removal or pruning quote must cover crew time, lifting or climbing equipment, chipper use, transport and disposal. Restricted access and nearby buildings can change the equipment and hours required.
Compare those costs with the proposed price in the contractor markup calculator. Keep the actual hire and disposal spending with the project and account for local tax and employment costs.
Source: BLS grounds maintenance wages, Tree Trimmers and Pruners.
Tools for tree service businesses
Estimate generator
Show the tree work, equipment and cleanup in one proposal.
Create an estimate →Contractor markup calculator
Compare crew, equipment and disposal costs with your price.
Calculate markup →Invoice generator
Bill completed work and agreed additions.
Create an invoice →Receipt maker
Confirm a customer payment in writing.
Create a receipt →Tree service estimate questions
What should I look for in tree service estimating software?
Look for a clear way to describe each tree, pruning or removal, access equipment, stump work and hauling. Pocket Invoice lets you send that itemized estimate, save site photos and equipment expenses with the project, and invoice the approved work. If you also need crew dispatch or a dedicated work-order system, evaluate those features separately from quoting and billing.
Should stump grinding be included in a removal quote?
Only if you plan to do it. State whether the stump is left, cut low or ground out, and price grinding separately when it is optional.
How should I describe disposal?
Tell the customer whether logs, branches and chips will be hauled away or left in a specified place. Include haulage and disposal charges in the agreed price.
What if access changes on the day?
Explain how the new access restriction affects equipment, labor and timing. Agree on any additional charge before continuing.
Can I keep costs for repeat properties?
Yes. Save the relevant customer, project, estimate and expenses. Make a fresh estimate for each visit so the scope and price are clear.
Related outdoor services
Use the same account for the other work you offer.
Write the scope before the crew starts
Keep the agreed tree work, job costs and payments together from the site visit onward.