Free Online Invoice Generator
Create invoices online in minutes for your freelance work or small business with our free invoice generator, invoice builder, and invoice maker.
The PDF service processes your data to generate the file. We don't store the document in your account.
Online Invoice Creation
Select your invoice template. Add your logo. Specify the header and brand colour. Add your business name, address and contact details. You can change the design within this editor without re-entering everything.
Add the customer and a project or order reference. List items, services or hours with quantities and unit prices. Add any agreed discount, tax and shipping. Add payments received. Don't reduce the transaction total just to display the balance.
Set the payment due date. Add accepted payment methods, instructions and terms. Confirm the total, amount paid and balance. See the preview. Download it. Send through your own email or message, or print it.
Help the customer understand the invoice
Choose from 21 designs
Change the colours, header and watermark. Add your business logo and change its size. Contact details let the customer ask about a charge.
Calculate the total and balance
Add up quantities × unit prices, then apply discount, tax and shipping. Record money actually received. The balance is what remains payable. Entering an amount does not mean the tool has collected it.
Check the complete PDF
Add work-site or delivery photos to the PDF. Double-check the whole document. Do the images, line items, totals and payment instructions match?
Use the app to track customer and invoice details over time
Keep the PDF you send
This free editor makes a PDF. Download and save the one you send before leaving the page. The downloaded version keeps its page layout on your computer or phone and when printed.
Give each invoice a unique number
Add a purchase order or project reference if the customer needs it to arrange payment. Save the sent version so later discussion and reconciliation refer to the same document.
Keep ongoing records in the app
Store regular customer, invoice, payment and expense records in the Pocket Invoice app. See business reports. Information entered on this page is not automatically entered into your account. Create ongoing records in the app.
What goes on an invoice?
Link each charge to the transaction for the customer. Who sent it? Who is the charge for? What did you give them? What's left to pay? How do they pay?
- 01
Business name, logo, contact info
Your business name, address, contact details and logo. If the transaction requires business or tax reference numbers, include them.
- 02
Invoice number, issue date and due date
Use a unique invoice number, issue date and payment due date. If your customer provides a purchase order number, enter it in the reference field.
- 03
Client and shipping information
The person or business to be invoiced, billing address and contact details. If shipping something, include the actual shipping address separately.
- 04
Items, services or hours
Include names, quantities and unit prices. For hourly work, include hours and the hourly rate. Mention specifications, service period and completed work in the description. Don't lump everything into a single mysterious amount.
- 05
Discount, tax and shipping
Enter adjustments relevant to this transaction. Check their effect on the amounts. Determine and enter the tax rate yourself.
- 06
Grand total and currency
Use the currency you have both agreed upon. Verify the subtotal, all adjustments and grand total.
- 07
Amount paid and balance
Enter advance payments or partial payments actually received in “Amount paid / deposit”. Balance = total − amount paid. The customer sees what remains owed. This does not verify bank receipt.
- 08
Payment information and terms
Accepted payment methods, account information, due date and agreed terms let the customer arrange payment.
Select an invoice template
Zoom in on the preview to see how it looks. Select Use template to open the corresponding invoice editor. Fill in customer information, line items and payment information.
Browse templatesOnline invoice questions
How do I make an online invoice for free?
Pick a design, fill in business and customer information, quantities, unit prices and the payment due date. Check tax, amount paid and balance, then preview and download the PDF. No payment is required to fill in, preview or download.
Can I add a logo and change designs?
Sure. Pick from 21 designs and add a logo, header, colour or watermark. Changing the design inside the current editor preserves the details entered.
How can I show the balance after partial payment?
Fill in the full transaction amount first. For advance payments or partial payments actually received, use “Amount paid / deposit”. The document shows total, amount paid and balance. Don't remove already incurred charges to make the balance look smaller.
What's the sequence of tax/discount calculation?
Line by line: quantity × unit price. The tool sums the lines, deducts the discount, calculates tax on the discounted amount using one entered rate, then adds shipping. It does not automatically determine local tax rates or tax classifications for different items.
Can I export a Word or Excel file?
The editor produces a PDF. To edit in Word or Excel, view the independent Word templates or Excel templates, then download them to complete manually. Details entered in this form will not transfer to those files.
Will leaving this page save a draft?
The draft won't be saved as an account document on this page. Download the PDF to keep it. Create ongoing customer, invoice and business records in the app.
Will the invoice be sent automatically to the customer?
No. This page does not send emails or collect customer payments. Download the PDF and send it through your own email or message. Use the Pocket Invoice app when you need saved customers and documents.
How do my entries become a PDF?
The PDF service processes the entries to make the preview or download. The document won't be saved as an account record.
Create a new document
Create an invoice for this transaction
Sort out charges and payment details. Re-check the balance. Download the PDF for your customer.