Ground preparation
Identify clearing, grading, soil improvement and disposal.
Landscaping invoicing software
Price the plants, materials, equipment and installation work in a way the property owner can understand. Pocket Invoice keeps the approved estimate, purchases, invoice and payments together as the landscape project moves from site plan to finished work.
Turn the site plan into a clear price
A landscaping estimate should identify the areas being worked on and the materials chosen: plants, soil, mulch, paving or edging. Separate site preparation, delivery, equipment and installation labor. Note who will remove existing plants and waste, and whether irrigation or later maintenance is included.
If the customer has not chosen the plants or finish, state the allowance you priced. Update the estimate when the specification is agreed, before placing supplier orders.
Create a landscaping estimate →
Show where the project cost comes from
A customer can see which parts of the project would change if the design changes.
Plants and materials
List quantities, specifications and delivery costs.
Installation
Separate labor and equipment for planting, paving or other work.
Aftercare
Say whether watering, maintenance or follow-up visits are included.
Keep changes and purchases with the job
The customer chooses different plants
Check the new purchase cost and availability. Revise the plant and delivery lines in the estimate, get agreement, then save the supplier receipt with the project.
The installation is billed in stages
Agree on the deposit and later billing stages before work starts. Invoice according to those stages and record each customer payment so the remaining balance is clear.
Why choose Pocket Invoice for landscaping?
Keep plant choices, installation costs and customer billing together as the design becomes a finished garden.
Quotes that show the design's cost
Itemize plants, paving, soil, preparation and installation. Send a branded PDF with the materials and work the client agreed to.
Project records for changed selections
Save supplier purchases, site photos and documents with the landscape project. Find the original allowance when the client chooses a different plant or finish.
Billing with less repeated work
Convert an estimate into an invoice in the Web app and check the stage or work being billed. Record payments and review the amount still due.
Landscaping wages and project earnings
U.S. landscaping and groundskeeping workers earned a median hourly wage of $18.82 in May 2025, according to BLS. That employee benchmark does not measure a landscape designer's fees or the profit of an installation company.
Project revenue pays for plants, soil, paving, delivery, machine hire and labor. Supplier changes and additional ground preparation can reduce the return from a job even when the agreed selling price stays the same.
Use the contractor markup calculator to compare your planned project costs with the price. Record actual spending as work progresses, including the local tax and employment costs that apply.
Tools for landscaping projects
Contractor markup calculator
Compare plant, material, equipment and labor cost with the price.
Calculate markup →Estimate generator
Put the design scope and material choices in writing.
Create an estimate →Invoice generator
Bill an agreed stage or completed installation.
Create an invoice →Receipt maker
Confirm a deposit or final payment.
Create a receipt →Landscaping estimate questions
How does landscaping invoicing software help with an installation project?
Use Pocket Invoice to quote plants, soil, paving, delivery and installation, then keep supplier spending and site photos with the project. Create invoices for the agreed stages and record the payments received. When plant choices or ground preparation change, revise the estimate so the final bill reflects the work the customer approved.
How do I quote before the plant selection is final?
State the plant quantities and price allowance used. When the customer chooses the actual plants, update the estimate for any difference before ordering.
Should equipment and labor appear separately?
That helps when a machine, delivery or site access is a significant cost. Describe the work and materials clearly so the customer can see what is included.
Can maintenance be part of the installation price?
Yes, if you define the number of visits and work included. Otherwise quote maintenance as a separate service.
What if the site needs extra preparation?
Explain the new clearing, soil or grading work and its price. Update the estimate before doing work outside the agreed scope.
Related outdoor work
Keep each service clear while using one business account.
Put the design and the price together
Keep material choices, site costs and customer payments with the project.