Keep your landscaping business running smoothly with Pocket Invoice. Send estimates and invoices, and save hours of work by automating your workflow.
With Pocket Invoice, keep track of customers whether you're in the office or on site. Send quotes, estimates and invoices, and quickly download customer account statements.
Landscaping software is a digital tool that helps landscaping contractors efficiently manage invoicing, job scheduling and their overall business. Handling several projects, coordinating with customers and tracking expenses every day can quickly become overwhelming for landscapers.
Tools such as Pocket Invoice simplify this work by making it easy to create accurate invoices, track payments and monitor project progress. With landscaping business software, contractors can focus on providing excellent service while staying informed about their finances and business operations.
Create a landscaping estimate →
Landscaping contractors face unique challenges: managing several outdoor projects, dealing with fluctuating material costs and ensuring timely invoicing.
Pocket Invoice offers tools specifically for landscaping professionals, making it a preferred choice for those seeking simpler operations and greater efficiency.
Pocket Invoice's intuitive interface lets contractors quickly create invoices, track payments and organize project information with little learning required. Its simplicity saves time so landscapers can focus on what they do best: creating beautiful outdoor spaces.
Compared with general invoicing platforms, Pocket Invoice is designed for service industries such as landscaping. Contractors can itemize labor, materials and equipment costs for clear, accurate bills. With job scheduling, customer management and project tracking features, landscaping professionals can manage several projects smoothly and stay organized and efficient.
Landscapers spend most of their time outdoors and on site, so Pocket Invoice's mobile app offers significant convenience. Contractors can manage invoices, update project status and check payment details from a phone, tablet or laptop. This flexibility keeps business running smoothly wherever they are, without having to stay in the office.
Sending reminders for unpaid invoices and managing recurring payments can take considerable time. Pocket Invoice simplifies these processes, allowing contractors to set payment reminders, reduce manual work, improve cash flow and focus on growing their business.
According to the US Bureau of Labor Statistics' May 2025 occupational wage table, the average annual wage for landscaping and groundskeeping workers is USD42,290, and the median hourly wage is USD18.82. This is the wage for US employees working in maintenance jobs. These don't apply to all design, hardscaping or landscaping contracting businesses.
You can make more or less money depending on your location, experience and the size of your business. For example, income levels can be very different between someone just starting out and a more experienced business owner with a larger team or offering specific landscaping services. Although you might make more in a location with a high demand or higher cost of living (e.g. San Francisco or Miami), you'll also have to factor in competition in the market and costs in that location.
Garden project income first needs to cover plants, stone, soil, equipment, transport and labor. Plant specifications, site access and underground conditions can all change costs. Maintenance wages alone cannot be used to estimate overall project profit.
Use the material markup calculator to compare purchasing prices with quotes, and the profit margin calculator to compare income with costs. Taxes and owner compensation need to be calculated separately. Independent operators and small-business owners also need to calculate applicable self-employment tax, federal income tax, and state and local taxes. Self-employment tax covers Social Security and Medicare.
Wage sources: US Bureau of Labor Statistics: Grounds maintenance workers and the May 2025 occupational wage table.
On a job site, in a studio or between service calls. Make every business document as professional as your work.
To create a landscaping service invoice that includes labor, equipment and materials:
Open Pocket Invoice and select Create New Invoice.
Add the customer details and specify the services provided, such as lawn mowing, tree removal or irrigation installation.
List labor, equipment rental and materials such as plants, fertilizer or mulch as separate line items.
This gives customers a clear view of each project cost. When finished, save the invoice and send it directly to the customer.
Yes. You can create an estimate for any landscaping project and convert it into an invoice after the work is finished.
Go to Estimates, create a new estimate and enter details of the services to be provided.
After customer confirmation, select the estimate, tap More in the bottom-right corner and choose Convert to Invoice.
Yes. You can easily record and categorize material and labor costs separately. When creating an invoice, add separate items for labor, materials such as plants, mulch or fertilizer, and equipment rental. This shows customers exactly what they are paying for and makes costs easier to explain.
Pocket Invoice's Client Time Tracking records time spent on different landscaping tasks, such as lawn care, tree pruning or garden construction. Record the hours for each task, then easily convert the logged time into an invoice to ensure accurate billing even for time-intensive projects.
