- repair shop
- customer
- invoice number
- vehicle
- service date
- parts
- labor
- tax
- amount due
Service Business style · free downloads
Auto Repair Invoice Template
What this template covers
An auto repair invoice template records the vehicle and repair order, separates parts from labor, documents authorization and warranty terms, and shows tax, payments and the remaining balance clearly.
Use Service Business online →Three real file formats
Download the format that fits the job.
Word is easiest for document editing, Excel calculates totals, and the PDF keeps a stable fillable form layout.
Built for auto repair work
Fields that match the invoice workflow
- repair order
- year, make and model
- VIN
- mileage
- authorization
- parts
- labor hours
- warranty
- all shop and customer details
- vehicle information
- repair order
- dates
- parts
- labor
- shop supplies
- tax
- payments
- warranty
- notes
- terms
Worked example
Example line items in the download
The files contain realistic example values so the structure is clear. Replace every example before issuing an invoice.
| Item | Quantity | Rate | Details |
|---|---|---|---|
| Brake system inspection and diagnosis | 1 service | $95.00 | Road test, scan and visual inspection |
| Front ceramic brake pad set | 1 set | $164.00 | OEM-equivalent replacement parts |
| Front brake pad replacement labor | 1.5 hours | $128.00 | Remove, install, lubricate and verify operation |
How to use it
From example file to customer-ready invoice
Choose the Service Business online style or download Word, Excel or fillable PDF.
Replace every example business, customer, project, date and payment field with the real transaction details.
Review quantities, rates, tax, discounts, payments and the balance against the agreement and applicable rules.
Save a final copy, reopen it to verify the content and send it through the agreed customer channel.
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View industry templateFrequently asked questions
Questions about auto repair invoice template
What should an auto repair invoice include?
Include the repair shop and customer, vehicle year, make and model, VIN or plate, mileage, repair-order number, itemized parts, labor hours and rates, tax, payments, balance and warranty terms.
Should parts and labor be separate on a repair invoice?
Yes. Separate parts from labor so the customer can understand each charge and so tax, warranty and bookkeeping records remain clear.
Can I use this template for mobile mechanic work?
Yes. Replace the shop address with your mobile business details and record the service location, travel charge, vehicle details, authorized work and payment terms.
No sign-up required
Create a auto repair invoice online.
Choose a visual style, enter your business and customer details, and export the finished invoice as a PDF.