Authorize a supplier purchase
Use this purchase order template to identify the buyer, vendor and ship-to location, authorize item quantities and prices, state delivery and payment terms, and give the transaction a unique PO number.
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Use Word for document editing, Excel for formula-driven totals, or fillable PDF for a stable form layout.
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Use online instead
The matching browser tool recalculates line totals, subtotal, discount, tax, payment and balance as you edit.
Generate a purchase order onlineFour steps
Download the Word, Excel or fillable PDF purchase order template.
Replace the example buyer, vendor and delivery information.
Enter authorized items, quantities, rates, tax, discount and prepayment.
Review delivery and purchasing terms, then issue the PO to the supplier.
Frequently asked questions
Yes. Every download and the browser-based purchase order generator are free to use.
No. A buyer issues a purchase order to authorize a purchase. A vendor later issues an invoice to request payment.
The purchasing business or buyer normally creates and sends the purchase order to the supplier before fulfillment.
Use the Excel template or online PO generator for calculations. Recheck values manually in Word and fillable PDF.
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