Pocket Invoice Learn
Learn how to track billable time with 6 guides and use timesheets for estimating projects, issuing invoices, making business decisions and understanding where time goes. What time should you include in an estimate?
6 practical guides
Set up time tracking for freelancers and small businesses with fixed-price and hourly projects. Differentiate production, communication and administration. Organize projects and rates, build timesheets and invoices, and review the records. Use actual recorded time to improve the next quote.
Document billable tasks and notes from the contract terms through daily time tracking and checks before invoicing. Deal with breaks and rounding. Use examples to prepare accurate hourly billing details that clients can understand.
Use a timesheet example you can copy. Document project details, task notes, actual minutes, billable and approval status, and totals. Connect the timesheet to quotes and invoices. Create hourly billing records without excessive detail.
Examine a day's work for billable and non-billable hours. Document communication, rework, administration and client acquisition separately, and see how they influence quotes. Keep the scope clear and use both totals to adjust pricing.
Take the minutes from approved records and turn them into billable hours. Group them by project and applicable rate. Arrange billing details and supporting information, subtract advance payments, link the invoice to timesheets and include payment terms. Use examples to avoid calculation errors.
Document construction time by project, worker, crew, task and rate. Differentiate labor hours from elapsed project time and payroll records from client billing. Keep evidence of changes in work. Use approved hours to support payroll, client invoices and job-cost reviews.
