Pocket Invoice Learn
Start with a couple of receipts from today's purchases. Record operating expenses, overhead and reimbursements, and organize receipts and financial records for easy access and review.
8 practical guides
Learn the differences between employee out-of-pocket costs, self-employed business costs and client-reimbursed costs. Collect missing supporting documents and approval records, and learn how to handle unpaid reimbursements and when to seek tax advice.
Distinguish direct project costs from fixed, variable and shared operating costs. Calculate overhead with an hourly allocation example, and avoid confusing it with price markup.
Record the date, amount, purpose and category in an expense sheet with receipts. Keep business and personal finances separate, sort records weekly and reconcile monthly rather than leaving bookkeeping until year-end.
Use consistent expense categories for a small business and a monthly example to distinguish materials, software, travel, assets and personal withdrawals. Collect evidence for each type of cost and handle transactions that are easy to confuse.
Gather paper receipts and electronic supporting documents, then consistently name, categorize, verify and archive them. Link them to projects and expense sheets, and handle missing receipts, refunds and duplicate copies.
Use free expense report samples for travel and materials, with copy-ready fields for business purpose, categories, receipts, approvals, reimbursements and totals. Deduct expense advances and handle mixed-use costs and refunds.
Distinguish costs included in the service price from expenses the client has agreed to reimburse. Agree on budgets, receipts, markups and submission methods, then record approval, receipt collection, accounting, client billing, repayment and final reconciliation to help reduce disputes when settling the bill.
Record business trip dates, starting points, destinations, purpose, mileage, vehicle and supporting evidence for later review. Distinguish commuting, client reimbursement and tax deductions, and check the applicable rate.
